Managed Back-Office Operations
We combine experienced professionals, structured processes, and a proprietary technology platform into a single managed solution — so you run leaner, see clearer, and scale smarter.
The Nexivita Operate Framework
The Challenge
As businesses grow, operational complexity grows with them — and the real cost rarely shows up clearly on the P&L.
Headcount and software growing faster than the business — without improved output.
Systems that don't talk to each other, creating manual reconciliation and duplication.
Reports that arrive late, need manual assembly, and can't be fully trusted.
Key-person dependencies and compliance gaps that grow as the business scales.
How We Think
Genuine operational improvement requires people, processes, and technology working together. Remove any one, and the result is always less than it should be.
01
People
Execute
Experienced professionals who own delivery and drive outcomes — not task-fillers.
02
Process
Controls
Documented, repeatable processes that create consistency and reduce risk.
03
Technology
Enables
A proprietary platform connecting your systems and automating your workflows.
04
Reporting
Provides Visibility
Real-time dashboards giving leaders real answers, not raw data.
05
Governance
Ensures Accountability
Controls, accountability, and oversight that protect and enable growth.
What We Deliver
We cover the core operational functions that influence your financial performance, efficiency, and ability to scale.
End-to-end processing, compliance, RTI, pensions, and year-end — accurate, on time, every time.
Invoice generation, validation, reconciliation, and revenue reporting that protects cash flow.
Debtor management, collections, and cash flow reporting to reduce debtor days.
Supplier admin, invoice processing, approval workflows, and payment preparation.
Document management and workflow admin — removing burden from your internal team.
KPIs and dashboards that drive decisions rather than describe the past.
Our platform connects your systems and continuously identifies automation opportunities.
Ongoing process review and enhancement — the improvement cycle never stops.
Integrates with Sage, Xero, QuickBooks, SAP, Bullhorn, Vincere and many more — but not limited to these platforms.
Standalone Service
Not every business needs a full back-office overhaul — sometimes you just need payroll run accurately, on time, every month, without the cost of an internal payroll function or enterprise software.
We provide fully managed monthly payroll processing — payslips, RTI submissions, pension administration, and year-end — delivered through our proprietary platform, at a simple, transparent fee per payslip produced. No software to buy. No systems to maintain. No surprises on your invoice.
One fee per payslip. Scales with you, nothing more.
RTI, pensions and year-end — handled and accurate.
We run it. You approve it. Done.
Accurate monthly payslips produced on time, every time.
Real Time Information submissions handled and up to date.
Auto-enrolment, contributions, and pension reporting managed.
P60s, year-end reconciliation, and statutory reporting.
A set fee per payslip produced. Nothing else.
No software licence, no minimum contract complexity, no hidden add-ons. You pay for payslips produced — the cost scales naturally as your headcount grows or shrinks.A standalone service — no obligation to take anything further. But when you're ready for billing, credit control, or full operational reporting, Nexivita Operate extends the same platform into a complete back-office solution.
Why Nexivita Operate
Most organisations face a binary choice. We offer a third option — combining specialist expertise, offshore cost advantage, and a proprietary platform.
| In-House | Outsourcing | Nexivita Operate | |
|---|---|---|---|
| Cost | High overhead | Variable quality | Reduced without compromise |
| Expertise | Recruitment risk | Generic delivery | Specialist built in |
| Visibility | Key-person risk | Limited reporting | Full transparency |
| Scalability | Headcount-dependent | Minimal improvement | Continuous improvement |
| Technology | Fragmented | Reactive | Proprietary platform |
Our Story
"Businesses should not have to choose between operational efficiency, cost control, and growth. There is always a better way."
For more than 30 years, our founder Justin Prins worked across multiple industries — developing deep expertise in identifying inefficiencies, reducing costs, and helping businesses operate more effectively.
After relocating to the UK in 2006, he spent 16 years in operational and leadership roles across finance, payroll, workforce management, and technology. In 2017, he joined one of the UK's largest medical recruitment organisations — where the scale of the back-office problem became undeniable.
"Many organisations were relying on outdated systems that struggled to meet the needs of modern businesses. Processes were fragmented, heavily manual, and dependent on multiple disconnected systems. There had to be a better way."
Returning to South Africa in 2022, he established the business that would become Nexivita Operate. A client challenge led to the development of a proprietary platform capable of replacing legacy software while integrating seamlessly with existing systems — and proving what he had believed for years:
The greatest operational improvements occur when experienced people, structured processes, and enabling technology work together.
Get In Touch
A straightforward conversation with someone who has spent 30 years solving exactly these problems. We'll explore how your business operates, where the real costs exist, and what a different approach could deliver for you.