Managed Back-Office Operations

Your back-office is costing you more than you think.

We combine experienced professionals, structured processes, and a proprietary technology platform into a single managed solution — so you run leaner, see clearer, and scale smarter.

30+
Years Experience
7
Core Services
Improvement Cycle

The Nexivita Operate Framework

01PeopleExecute
02ProcessControls
03TechnologyEnables
04ReportingProvides Visibility
05GovernanceEnsures Accountability

The hidden cost of a fragmented back office

Business operations challenge

As businesses grow, operational complexity grows with them — and the real cost rarely shows up clearly on the P&L.

Rising Costs

Headcount and software growing faster than the business — without improved output.

Fragmented Systems

Systems that don't talk to each other, creating manual reconciliation and duplication.

Poor Visibility

Reports that arrive late, need manual assembly, and can't be fully trusted.

Operational Risk

Key-person dependencies and compliance gaps that grow as the business scales.

One framework. Five connected pillars.

Genuine operational improvement requires people, processes, and technology working together. Remove any one, and the result is always less than it should be.

01

👥

People

Execute

Experienced professionals who own delivery and drive outcomes — not task-fillers.

02

⚙️

Process

Controls

Documented, repeatable processes that create consistency and reduce risk.

03

💻

Technology

Enables

A proprietary platform connecting your systems and automating your workflows.

04

📊

Reporting

Provides Visibility

Real-time dashboards giving leaders real answers, not raw data.

05

🛡️

Governance

Ensures Accountability

Controls, accountability, and oversight that protect and enable growth.

Managed services that keep your business running.

We cover the core operational functions that influence your financial performance, efficiency, and ability to scale.

💰

Payroll Operations

End-to-end processing, compliance, RTI, pensions, and year-end — accurate, on time, every time.

📄

Billing & Revenue

Invoice generation, validation, reconciliation, and revenue reporting that protects cash flow.

📞

Credit Control & AR

Debtor management, collections, and cash flow reporting to reduce debtor days.

🧾

Accounts Payable

Supplier admin, invoice processing, approval workflows, and payment preparation.

🗂️

Operational Administration

Document management and workflow admin — removing burden from your internal team.

📈

Reporting & Business Intelligence

KPIs and dashboards that drive decisions rather than describe the past.

🔗

Technology & Automation

Our platform connects your systems and continuously identifies automation opportunities.

🔄

Continuous Improvement

Ongoing process review and enhancement — the improvement cycle never stops.

Team working on operations

Integrates with Sage, Xero, QuickBooks, SAP, Bullhorn, Vincere and many more — but not limited to these platforms.

Just need payroll done right? We've got that too.

Not every business needs a full back-office overhaul — sometimes you just need payroll run accurately, on time, every month, without the cost of an internal payroll function or enterprise software.

What We Do

We provide fully managed monthly payroll processing — payslips, RTI submissions, pension administration, and year-end — delivered through our proprietary platform, at a simple, transparent fee per payslip produced. No software to buy. No systems to maintain. No surprises on your invoice.

Simple Pricing

One fee per payslip. Scales with you, nothing more.

Full Compliance

RTI, pensions and year-end — handled and accurate.

Zero Hassle

We run it. You approve it. Done.

📋

Payslip Processing

Accurate monthly payslips produced on time, every time.

🧮

RTI & Compliance

Real Time Information submissions handled and up to date.

🏦

Pension Administration

Auto-enrolment, contributions, and pension reporting managed.

📑

Year-End Processing

P60s, year-end reconciliation, and statutory reporting.

A set fee per payslip produced. Nothing else.

No software licence, no minimum contract complexity, no hidden add-ons. You pay for payslips produced — the cost scales naturally as your headcount grows or shrinks.
Talk to Us About Payroll

A standalone service — no obligation to take anything further. But when you're ready for billing, credit control, or full operational reporting, Nexivita Operate extends the same platform into a complete back-office solution.

Not outsourcing. Not just software. Something better.

Most organisations face a binary choice. We offer a third option — combining specialist expertise, offshore cost advantage, and a proprietary platform.

In-House Outsourcing Nexivita Operate
CostHigh overheadVariable qualityReduced without compromise
ExpertiseRecruitment riskGeneric deliverySpecialist built in
VisibilityKey-person riskLimited reportingFull transparency
ScalabilityHeadcount-dependentMinimal improvementContinuous improvement
TechnologyFragmentedReactiveProprietary platform
Professional team meeting

Built from 30 years of operational experience.

Table Mountain at night, Cape Town
Team collaborating
30+Years Experience
16Years UK Leadership

"Businesses should not have to choose between operational efficiency, cost control, and growth. There is always a better way."

For more than 30 years, our founder Justin Prins worked across multiple industries — developing deep expertise in identifying inefficiencies, reducing costs, and helping businesses operate more effectively.

After relocating to the UK in 2006, he spent 16 years in operational and leadership roles across finance, payroll, workforce management, and technology. In 2017, he joined one of the UK's largest medical recruitment organisations — where the scale of the back-office problem became undeniable.

"Many organisations were relying on outdated systems that struggled to meet the needs of modern businesses. Processes were fragmented, heavily manual, and dependent on multiple disconnected systems. There had to be a better way."

Returning to South Africa in 2022, he established the business that would become Nexivita Operate. A client challenge led to the development of a proprietary platform capable of replacing legacy software while integrating seamlessly with existing systems — and proving what he had believed for years:

The greatest operational improvements occur when experienced people, structured processes, and enabling technology work together.

Book a Discovery Conversation.

No commitment. No generic proposal.

A straightforward conversation with someone who has spent 30 years solving exactly these problems. We'll explore how your business operates, where the real costs exist, and what a different approach could deliver for you.

📞
💬
🌐
Team collaboration
Thank you — we'll be in touch within one business day.